Disclaimer & Privacy Policy

Disclaimer & Privacy Policy

Disclaimer & Privacy Policy

By accessing Jenkins Photography Ltd World Wide Web pages you agree to the following terms. You must not access our pages if you do not agree to all the following terms. The contents of Jenkins Photography Ltd World Wide Web pages are copyright ©Jenkins Photography Ltd. All rights reserved.

Reproduction, transfer, distribution or storage of part or all of the contents in any form without the prior written permission of Jenkins Photography Ltd is prohibited except in accordance with the following permission. Jenkins Photography Ltd allows you to store on your computer or print copies of extracts from these pages for your personal use only.

The contents of Jenkins Photography Ltd World Wide Web pages are provided “as is”. Except as required by applicable law no warranty of any kind, either express or implied, is made in relation to the accuracy, reliability or content of the pages. Jenkins Photography Ltd reserves the right to revise the pages or withdraw access to them at any time. Prices on our website may change without notice.

Jenkins Photography Ltd assumes no responsibility for material created or published by third parties that our web pages may link to.

By submitting material to any of our servers, for example by e-mail or via World Wide Web pages, you agree to the following terms. You make the material available knowing that we may publish it. You warrant that the material is fit for publication. You agree to indemnify us if any third party takes action against us in relation to the material you submit. You agree not to take action against us in relation to material that you submit. By submitting material you warrant that you believe Jenkins Photography Ltd may publish the material.

Privacy Statement for Jenkins Photography Ltd

What is this Privacy Policy for?

This privacy policy is for this website www.jenkins-photography.co.uk and served by Jenkins Photography Ltd and governs the privacy of its users who choose to use it.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

The Website

This website and its owners (Jenkins-photography / Andrew Jenkins) take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK national laws and requirements for user privacy.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer/device. This complies with recent legislation requirements for website’s to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer/device.

Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and it’s external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it.

This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [ http://www.google.com/privacy.html ].

Other cookies may be stored on your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Data Protection – It really is important to us.

As you may imagine we can hold a lot of personal data on our clients.  The security of that data is very important to us, and it should be to every supplier you use.

The Six General Principles for General Data Protection Regulations (GDPR)

  1. Lawfulness, fairness and transparency – Personal data must be processed lawfully, fairly and in a transparent manner;

We won’t do anything with your data that we wouldn’t want to do to my own.

  1. Purpose limitation – Personal data must be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (with exceptions for public interest, scientific, historical or statistical purposes);

We will only ask for and collect data that we NEED to run my business.  Anything else we am not bothered about.

  1. Data minimisation – Personal data must be adequate, relevant and limited to what is;

We don’t ask you for information that we don’t need to help us do our job

  1. Accuracy – Personal data must be accurate and, where necessary, kept up to date. Inaccurate personal data should be corrected or deleted;

We try to be accurate, but if you move house, change emails etc then let us know.  If you want to know what we hold just ask.  If you want us to remove it all (including photographs) or update/amend it – just ask.

  1. Retention – Personal data should be kept in an identifiable format for no longer than is necessary (with exceptions for public interest, scientific, historical or statistical purposes);

We will only keep your data for as long as we need to.  Being a photographer that may be longer than is usual due to the emotional nature of the wedding photographs.  HMRC says about 7 years.  However, we still get clients asking after 10 years for copies of wedding photographs.

  1. Integrity and confidentiality – Personal data should be kept secure.

Our business and your data are about as secure as we can reasonably make it.

 How your data is protected

We use a multi-layered approach to security –

Network Security” – All of the IT is further secured using strong password protection, using a mixture of alphanumeric and symbols.

We use DropBox and Google 360 business suite as a cloud storage system for my documents and company files.

Photographs are stored online by a third party called Zenfolio.  Zenfolio is GDPR compliant.

Portable hard drives for use off-site and on location will not have personal information stored on them, and where they do they will have password-protected encryption at the drive level.

we ensure all our servers, routers, laptops, desktops, smartphones etc are kept up to date with the relevant security patches and updates by the manufacturer.

We have ensured as much as possible that all our third party suppliers who MAY hold personal data are also GDPR compliant, and where they are not we have taken steps to remove any possible data and found GDPR compliant companies.

Our website is also set up securely and uses the HTTPS security protocol.  All information to and from the website is therefore transmitted securely and is encrypted.

IP Addresses

GDPR classes IP address as personal information so we have to mention this.

Some of the cookies mentioned above will collect your IP address.  The vast majority of this website’s users will use private Internet Service Providers (ISP) that also use something called Dynamic Host Configuration Protocol (DHCP).  This means everytime you log onto the internet you get a different IP address.  Meaning we can’t track you personally. The IP addresses will point to your ISP, and they would not give me any details unless ordered to do so by a court order.  Users of my website who log in using corporate internet link will have their IP address taken.  Again however that IP address would point to the business NOT to the individual.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Every effort has been made to ensure a safe and secure form to email submission process but advises users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the products/services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material.

Your details are NEVER passed on to any third parties.

Processing & Storage of Data

Your personal information and any other data you give will be stored, securely, for a minimum of 36 months.  After that time you will be asked if you wish to remain in our database.  If you do not you will be removed.  If you do not respond within 5 working days you will be removed.  Your data will be deleted and/or destroyed.

This does not apply to wedding photographs or other photographs kept online securely, nor does it apply to invoices/receipts etc which need to keep, legally, for a period of 6 years.

If you wish the photographs to be destroyed/deleted then we will do this also. It is YOUR responsibility to ensure you have backups.

We do not use any software to automatically process your biometric data – i.e. we don’t use facial recognition facilities that can be found in the major editing applications such as Adobe Lightroom.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text/banner/image links to other websites.)

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should, therefore, note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are customs to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

 Agreeing or Not Agreeing

All the contact forms (or nearly all – we are updating them) will have a checkbox for you to tick to show you have read, understood and agree to this Privacy Policy.

You are prevented from sending information to Jenkins Photography unless that checkbox is ticked.

If you DO NOT AGREE do not tick the box; however, you will not be able to contact Jenkins photography via the contact form.  You can still do so using email, mobile or landline or via Facebook Business Page or Linked In

Resources & Further Information

Your Personal Data:

What we need

Jenkins Photography will be what’s known as the ‘Controller’ of the personal data you provide to us. We only collect basic personal data about you which does not include any special types of information or location based information. This does, however, include name, address, email etc.

Why we need it

We need to know your basic personal data in order to provide you with notice writing and analysis services in line with this overall contract. We will not collect any personal data from you we do not need in order to provide and oversee this service to you.

What we do with it

All the personal data we process is processed by our staff in the UK however for the purposes of IT hosting and maintenance, this information is located on servers within the European Union. No 3rd parties have access to your personal data unless the law allows them to do so.

We have a Data Protection regime in place to oversee the effective and secure processing of your personal data. More information on this framework can be found on our website.

How long we keep it

We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information. More information on our retention schedule can be found online.

What we would also like to do with it

We would, however, like to use your name and email address to inform you of our future offers and similar products. This information is not shared or sold to third parties for any purposes and you can unsubscribe at any time via phone, email or our website. Please indicate below if this is something you would like to sign up to.

What are your rights?

If at any point you believe the information we process on you is incorrect you request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact  Andrew  andrew@jenkins-photography.co.uk who will investigate the matter.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).